Administrative Clerk (X8 Posts) - Department of Health and Wellness

Administration Clerk: Support (Unit for Infection Prevention and Control)

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Salary: R228 321 per annum
Location: Tygerberg Hospital, Parow Valley

Requirements

Minimum Qualification:

• Senior Certificate (Matric) or equivalent qualification.

Experience:

• Relevant administrative experience will be advantageous.

Competencies (Knowledge and Skills):

• Strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

• Excellent typing and organizational skills.

• Ability to work independently and complete tasks accurately.

• Strong interpersonal skills and the ability to work effectively under pressure and within a team.

• Good verbal and written communication skills.

Key Responsibilities

• Provide administrative support to the Head of Department (HOD) and the Infection Prevention and Control (IPC) team.

• Ensure effective office administration and coordination.

• Perform general administrative tasks, including submitting statistics and completed NMC forms, ordering consumables and equipment, and managing assets.

• Assist in organizing awareness campaigns, workshops, and related activities.

• Provide administrative support for meetings, including booking venues, preparing meeting materials, taking minutes, and distributing agendas and minutes.

• Manage the HOD’s diary and coordinate bookings for the training room.

• Type and print documents, reports, and correspondence, and track documentation.

• Maintain effective filing systems and records management.

• Liaise with Provincial departments and other relevant stakeholders.

Enquiries

Contact: Dr A Parker
Telephone: (021) 938-5576

Note

Applicants are not required to pay any fees when applying for this position. Shortlisted candidates may be required to complete a practical assessment as part of the selection process.

Administration Clerk: Supply Chain Management (Support – Transport)

Department: Garden Route District
Salary: R228 321 per annum
Centre: Harry Comay Hospital, George Sub-district

Requirements

Minimum Qualification:

• Senior Certificate (Matric) or equivalent qualification.

Experience:

• Relevant experience in transport administration and supervisory duties.

Inherent Requirements:

• Valid Code B/EB driver’s licence.

• Willingness to travel when required.

Competencies (Knowledge and Skills):

• Computer literacy in MS Office, MS Teams, and Outlook.

• Ability to electronically capture and process operational statistics.

• Good written and verbal communication skills.

• Strong interpersonal skills.

Key Responsibilities

• Manage and maintain documentation related to Government Garage (GG) vehicles, including logbooks, trip authorisations, fuel records, and service schedules.

• Capture and reconcile vehicle usage data in line with government transport policies.

• Coordinate vehicle bookings and track daily vehicle movements.

• Liaise with drivers, supervisors, and Government Garage officials regarding vehicle availability and compliance.

• Ensure adherence to road traffic legislation and government fleet management standards.

• Report vehicle incidents, breakdowns, or irregularities according to GG procedures.

• Perform relief driving duties using GG vehicles when operational needs arise.

Enquiries:
Mr E Thom
Tel: (044) 814-1099

Note:

• No payment is required when applying for this position.

• Candidates may be required to complete a practical test.

• Applications will form a candidate pool for vacancies within the Garden Route District for three months from the advertisement date, provided the positions have the same title, requirements, and salary level.

Administration Clerk: Support

Department: Overberg District
Salary: R228 321 per annum
Centre: Overstrand Sub-district

Requirements

Minimum Qualification:

• Senior Certificate (Matric) or equivalent.

Experience:

• Relevant experience with Comprehensive Health systems, including TIER.NET, EDR, SINJANI, and Ideal Health Facility.

Inherent Requirements:

• Valid Code B/EB/C1 driver’s licence.

Competencies:

• Good written and verbal communication skills.

• Computer literacy (MS Office).

• Knowledge of PHCIS, Clinicom, SINJANI, Tier.net, EDR, and Ideal Hospital systems.

• Ability to provide relief support at other facilities within the Sub-district.

Duties

• Serve as part of the Information Management team at Sub-district level.

• Collect, collate, and manage health data.

• Support Primary Health Care offices with monitoring and evaluation activities.

• Perform administrative tasks related to the TB/HIV/STI programme.

• Conduct central data monitoring and data capturing.

Enquiries:
Ms EE Mackenzie
Tel: (028) 313-5251

Note:

• No payment is required when applying.

• Shortlisted candidates may be required to complete a practical assessment.

Administration Clerk: Support (Admissions)

Department: Garden Route District
Salary: R228 321 per annum
Centre: Uniondale Hospital, George Sub-district

Requirements

Minimum Qualification:

• Senior Certificate (Matric) or equivalent.

Experience:

• Experience using Clinicom and LOGIS systems.

• Experience in office administration.

Inherent Requirements:

• Willingness to work overtime, including weekends and public holidays when necessary.

• Willingness to rotate or provide relief in other hospital departments.

Competencies:

• Computer literacy (Word, Excel, Outlook).

• Good communication skills.

• Knowledge of Clinicom patient administration system and Hospital Fees Memorandum 18.

• Ability to work independently and handle confidential information responsibly.

Duties

• Register and admit patients, open folders, and capture invoices on Clinicom.

• Provide medical records and folder management services.

• Receive payments, issue receipts, and perform relief cashier duties.

• Manage hospital accounts including H2, H3, IOD, RAF, Medical Aid, and State Department accounts.

• Manage ordering of medical supplies and ward stock.

• Collect and submit statistical reports accurately and on time.

• Support nursing and hospital administrative functions.

Enquiries:
Mr R Lewis-Peters
Tel: (044) 814-1117

Note:

• No payment is required to apply.

• Candidates will undergo a practical or written assessment.

• Applications may be used to create a candidate pool for Garden Route District vacancies for three months.

Administration Clerk: Admissions

Department: West Coast District
Salary: R228 321 per annum
Centre: Vredendal North Clinic, Matzikama Sub-district

Requirements

• Senior Certificate (Matric) or equivalent.

• Experience in administration within a healthcare environment.

• Willingness to travel and assist other clinics in the Sub-district.

Competencies:

• Good organisational and interpersonal skills.

• Computer literacy (MS Office).

• Knowledge of PHCIS system.

Duties

• Provide administrative support to the multi-disciplinary healthcare team.

• Assist patients with administrative processes.

• Coordinate administrative tasks within the clinic.

• Assist with data collection and reporting for monitoring and evaluation.

Enquiries:
Dr JE Eygelaar
Tel: (027) 213-4070

Administration Clerk: Information Technology

Directorate: Information Technology (Tygerberg Hospital – HIS Application Centre)
Salary: R228 321 per annum
Centre: Head Office, Cape Town

Requirements

• National Senior Certificate.

• Relevant administrative experience.

Competencies:

• Strong organisational, communication, and IT skills.

• Computer literacy (Word, Excel, PowerPoint, Outlook, Teams).

• Analytical and problem-solving abilities.

• Basic database development and information systems management skills.

Duties

• Provide administrative support to project managers.

• Manage diaries, meetings, and scheduling for the Project Management Office (PMO).

• Organise project meetings, prepare agendas, and record minutes.

• Manage travel and accommodation arrangements.

• Support financial administration and procurement processes.

• Assist with recruitment coordination and onboarding.

• Support training and capacity development activities.

• Assist with preparation of reports and presentations.

• Manage documentation on SharePoint and project management systems.

Enquiries:
Mr S Dlakana
Email: Sibulele.Dlakana@westerncape.gov.za

Administration Clerk: Supply Chain Management

Department: Metro Health Services
Salary: R228 321 per annum
Centre: Victoria Hospital

Requirements

• Senior Certificate with Mathematics or Accounting, or equivalent experience related to the role.

• Experience in Supply Chain Management and warehouse processes.

• Experience using LOGIS or similar inventory systems.

Competencies:

• Good organisational and record-keeping skills.

• Accurate data capturing ability.

• Computer literacy (MS Word, Excel, Outlook).

• Knowledge of Accounting Officer System and SCM delegations.

Duties

• Receive and verify goods delivered by suppliers.

• Issue goods and equipment to internal users within required timeframes.

• Capture issue vouchers on LOGIS.

• Maintain accurate stock control and report discrepancies.

• Ensure safe storage and correct shelf packing (First-In-First-Out method).

• Monitor stock levels and expiry dates.

• Follow up with suppliers on outstanding deliveries and resolve queries.

Enquiries:
Mr I Petersen
Tel: (021) 799-1287
Email: ilyaas.petersen@westerncape.gov.za

Administration Clerk: Support (Medical Records)

Department: Metro Health Services
Salary: R228 321 per annum
Centre: Stikland Hospital

Requirements

• Senior Certificate (Matric) or equivalent.

• Experience working in a hospital medical records environment.

• Experience using Clinicom system.

• Valid driver’s licence.

Competencies:

• Knowledge of medical records management and archiving procedures.

• Understanding of the National Archives Act.

• Analytical and problem-solving abilities.

• Ability to work independently and within a team.

• Computer literacy in Microsoft 365 and Clinicom.

Duties

• Register patients on the Clinicom system.

• Provide medical records management services.

• File, retrieve, and maintain patient records accurately.

• Maintain and repair patient files and create additional volumes where necessary.

• Prepare records for archiving.

• Provide support to supervisors and colleagues.

Enquiries:
Mr L Morkel – (021) 940-4530
or
Ms M Okereke – (021) 940-4440

Note:

• No payment is required when applying.

• Candidates may be required to complete written, practical, and oral assessments.

• Applications may be used to create a candidate pool for Metro Health Services vacancies for three months.

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