Department of Transport Admin Clerks (x17 Posts)
ADMINISTRATIVE CLERK (PRODUCTION): TRANSPORT INFRASTRUCTURE FLEET SERVICES
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Administrative Clerk (Production): Transport Infrastructure Fleet Services at the Department of Transport
In the complex machinery of government operations, every role plays a vital part in delivering services that affect citizens’ daily lives. One such essential, yet often under-appreciated, position is that of an Administrative Clerk (Production) within the Transport Infrastructure Fleet Services division at the Department of Transport. While the title may seem technical, the impact of this role on organisational efficiency and service delivery is significant.
What Is the Transport Infrastructure Fleet Services Division?
The Transport Infrastructure Fleet Services division is responsible for planning, managing and supporting the fleet of vehicles used by the Department of Transport. These vehicles are essential for moving personnel, materials and equipment across provinces and regions — from monitoring road projects to responding to emergencies and conducting inspections.
A reliable and well-managed fleet is crucial for the Department’s ability to fulfil its mandate of developing and maintaining transport infrastructure across the country. Ensuring that vehicles are available, safe, compliant and efficiently used depends on sound administrative processes — which is where the Administrative Clerk (Production) comes in.
Who Is the Administrative Clerk (Production)?
The Administrative Clerk (Production) is an entry- to mid-level administrative professional whose core responsibility is to support the efficient operation of Transport Infrastructure Fleet Services. The role requires strong organisational skills, attention to detail, and the ability to manage information and records accurately.
While often working behind the scenes, Administrative Clerks ensure the division’s administrative functions are executed smoothly — a necessity for effective service delivery in the public sector.
Core Responsibilities
An Administrative Clerk (Production) in Fleet Services typically performs a blend of operational and clerical duties that may include:
🔹 Document and Record Management
Maintaining accurate records related to fleet operations, including vehicle assignments, service schedules, maintenance logs, insurance documents, licences, and compliance reports. Precise record-keeping supports accountability and enables the Department to meet audit requirements.
🔹 Data Capture and Reporting
Entering data into fleet management systems, compiling reports on vehicle use and performance, and generating documentation needed for internal and external reporting. This helps leadership monitor fleet utilisation and operational costs.
🔹 Correspondence and Communication
Drafting, formatting and distributing official correspondence, notices and memos to internal stakeholders and external service providers (e.g., workshops, registration agencies). Clear communication ensures that requests and directives are understood and executed.
🔹 Administrative Support
Assisting with scheduling maintenance, ordering office supplies, supporting procurement processes, and coordinating with other divisions as needed. Providing administrative support helps the division function cohesively.
Skills and Attributes That Make a Great Administrative Clerk
The role may not require highly specialised technical expertise, but it calls for a suite of soft and technical skills that collectively contribute to organisational effectiveness:
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Attention to Detail: Keeping accurate records and spotting errors early reduces operational risks.
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Organisational Ability: Handling multiple tasks, documents and priorities demands strong organisational habits.
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Communication Skills: Professional verbal and written communication ensures information flows smoothly across teams.
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Computer Literacy: Proficiency with office software (e.g., Microsoft Office, email, databases) is essential.
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Reliability and Integrity: Working with sensitive information requires a trustworthy, responsible approach.
The Role’s Importance in Government Service Delivery
At first glance, the Administrative Clerk (Production) may appear to be a support-level position — but in government operations, support roles are truly backbone functions. Without organised administrative processes:
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Fleet schedules could be mismanaged, leading to delays in critical transport operations.
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Maintenance might be overlooked, increasing the risk of vehicle breakdowns and safety concerns.
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Reporting to auditors and oversight bodies could suffer, affecting transparency and compliance.
By enabling accurate record-keeping, timely communication and efficient workflow, Administrative Clerks contribute directly to the effectiveness of public service delivery.
Growth and Career Pathways
For individuals passionate about public administration, this role can be a springboard into broader administrative and operational careers. With experience, an Administrative Clerk can progress into positions such as:
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Senior Administrative Clerk
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Office Supervisor
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Fleet Coordinator
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Records or Compliance Officer
Further training — whether in fleet management, office administration, logistics, or public administration — can expand opportunities within the Department of Transport or other government agencies.
Conclusion: A Critical Operational Role
The Administrative Clerk (Production) in Transport Infrastructure Fleet Services plays a vital role in ensuring that administrative foundations are solid, compliant and efficient. While not always in the spotlight, the work done in this position supports the Department of Transport’s mission to keep public infrastructure and services moving.
For young professionals seeking a career in public administration, logistics or operations management, this role offers a meaningful entry point into government service — combining organisational work with real impact on how public resources are managed and delivered.
Reference: DOT 23/02/2026
Salary: R228 321 – R268 950 per annum (Level 5)
Centre: Sarah Baartman
Minimum Requirements
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Grade 12 (National Senior Certificate).
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No prior experience required; however, relevant exposure within a similar environment will be advantageous.
Knowledge and Competencies
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Understanding of general clerical duties and administrative practices.
-
Ability to capture data, operate a computer, and compile basic statistics.
-
Knowledge of the legislative framework governing the Public Service.
-
Understanding of workplace procedures relevant to the operational environment.
Key Responsibilities
1. General Clerical Support
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Record, organise, store, capture, and retrieve correspondence and data.
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Maintain registers and statistical records.
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Respond to routine enquiries.
-
Handle photocopying and faxing of documents.
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Distribute and collect documents or packages from stakeholders.
-
Maintain filing systems and manage incoming and outgoing correspondence registers.
-
Type letters and other documentation as required.
2. Supply Chain Support
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Liaise with internal and external stakeholders regarding procurement processes.
-
Obtain quotations and complete procurement documentation for standard office supplies.
3. Personnel Administration Support
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Maintain personnel records within the unit.
-
Coordinate travel and accommodation arrangements.
-
Assist with payroll administration and distribution of payslips.
-
Support the distribution and management of assets and equipment.
Enquiries:
Ms H. Magengelele / Ms N. Palele
Tel: 043 604 7674 / 7539 / 7572 / 7504
Technical enquiries (e-recruitment): www.ectransport.gov.za
Employment Equity:
In line with the Department’s Employment Equity targets, preference will be given to African females, Coloured males and females, Indian males and females, White males and females, and persons with disabilities.
ADMINISTRATIVE CLERK (PRODUCTION): DISTRICT SCHOLAR TRANSPORT (02 POSTS)
Contract Duration: 12 Months
Salary: R228 321 – R268 950 per annum (Level 5)
Centres:
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Amathole (Ref: DOT 25/02/2026)
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OR Tambo (Ref: DOT 26/02/2026)
Minimum Requirements
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National Senior Certificate (Grade 12).
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No prior experience required; relevant exposure within the transport or public service environment will be advantageous.
Required Knowledge
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Public Finance Management Act (PFMA).
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National Land Transport Act (NLTA).
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National Road Traffic Act.
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Public Service Act.
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Public Service Regulations.
Key Responsibilities
Administrative Support for Public Transport Formalisation
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Assist with the registration and de-registration of public transport operators and their vehicles by validating submitted documentation.
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Support the maintenance and updating of the registration database.
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Request and receive annual or ad hoc lists of deceased or inactive association members for de-registration purposes.
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Prepare notification letters to affected members or their families based on association requests.
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Assist in drafting memoranda for approval related to registrations and de-registrations, and capture relevant data.
Compliance Monitoring and Coordination
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Support monitoring of compliance by registered operators and associations with prescribed minimum standards.
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Assist in preparing reminders to local associations regarding voter education, nominations, and elections to ensure fair processes.
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Support coordination of the inauguration and training of newly elected Local Association Executives.
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Monitor and assist newly elected executives in fulfilling their responsibilities.
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Assist in coordinating Association Annual General Meetings (AGMs).
Enquiries:
Ms H. Magengelele / Ms N. Palele
Tel: 043 604 7674 / 7539 / 7572 / 7504
Technical (e-recruitment) enquiries: www.ectransport.gov.za
Employment Equity:
In line with the Department’s Employment Equity targets, preference will be given to African females, Coloured males and females, Indian males and females, White males and females, and persons with disabilities.
ADMINISTRATIVE CLERK (PRODUCTION): TRANSPORT SAFETY
Reference: DOT 27/02/2026
Salary: R228 321 – R268 950 per annum (Level 5)
Centre: Alfred Nzo
Minimum Requirements
-
National Senior Certificate (Grade 12).
-
No previous experience required; relevant exposure within the transport or public service environment will be advantageous.
Required Knowledge
-
Public Finance Management Act (PFMA).
-
National Land Transport Act (NLTA).
-
National Road Traffic Act.
-
Public Service Act.
-
Public Service Regulations.
Key Responsibilities
General Clerical Support
-
Record, organise, store, capture, and retrieve correspondence and operational data.
-
Update and maintain registers and statistical records.
-
Respond to routine enquiries.
-
Perform photocopying and faxing duties.
-
Distribute and collect documents or packages from relevant stakeholders.
-
Maintain filing systems and manage incoming and outgoing correspondence registers.
-
Type letters and other documentation as required.
Supply Chain Administrative Support
-
Liaise with internal and external stakeholders regarding the procurement of goods and services.
-
Obtain quotations and complete procurement documentation for standard office supplies.
Personnel Administration Support
-
Maintain personnel records within the unit.
-
Coordinate travel and accommodation arrangements.
-
Assist with payroll administration and distribution of payslips.
-
Ensure proper allocation and management of assets and equipment.
Enquiries:
Ms H. Magengelele / Ms N. Palele
Tel: 043 604 7674 / 7539 / 7572 / 7504
Technical (e-recruitment) enquiries: www.ectransport.gov.za
Employment Equity:
In line with the Department’s Employment Equity targets, preference will be given to Coloured males and females, Indian males and females, White males and females, and persons with disabilities.
ADMINISTRATIVE CLERK (PRODUCTION): HUMAN RESOURCE DEVELOPMENT (02 POSTS)
Reference: DOT 31/02/2026
Salary: R228 321 – R268 950 per annum (Level 5)
Centre: Head Office, KWT
Minimum Requirements
-
National Senior Certificate (Grade 12).
-
No prior experience required; relevant exposure within a similar environment will be advantageous.
Required Knowledge and Skills
-
Sound understanding of clerical duties and administrative practices.
-
Ability to capture data, operate computer systems, and compile basic statistics.
-
Knowledge of the legislative framework governing the Public Service.
-
Understanding of workplace procedures applicable to the working environment.
Key Responsibilities
General Administrative Support
-
Record, organise, store, capture, and retrieve correspondence and data.
-
Maintain and update registers and statistical records.
-
Respond to routine enquiries.
-
Perform photocopying and faxing duties.
-
Distribute and collect documents or packages as required.
-
Maintain the filing system and manage incoming and outgoing correspondence registers.
-
Type letters and other documentation when necessary.
Supply Chain Administrative Support
-
Liaise with internal and external stakeholders regarding procurement processes.
-
Obtain quotations and complete procurement documentation for standard office supplies.
Personnel Administration Support
-
Maintain personnel records within the component.
-
Coordinate travel and accommodation arrangements.
-
Assist with payroll administration and the distribution of payslips.
-
Ensure proper distribution and control of assets and equipment.
Enquiries:
Ms H. Magengelele / Ms N. Palele
Tel: 043 604 7674 / 7539 / 7572 / 7504
Technical (e-recruitment) enquiries: www.ectransport.gov.za
Employment Equity:
In line with the Department’s Employment Equity targets, preference will be given to Coloured males and females, Indian males and females, White males and females, and persons with disabilities.
ADMINISTRATIVE CLERK (PRODUCTION): DISTRICT TRAFFIC LAW ENFORCEMENT SERVICES (02 POSTS)
Salary: R228 321 – R268 950 per annum (Level 5)
Centres:
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OR Tambo Traffic Station LTSC (Lusikisiki) – Ref: DOT 33/02/2026
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OR Tambo KSD Mthatha Traffic Station – Ref: DOT 34/02/2026
Minimum Requirements
-
National Senior Certificate (Grade 12).
-
No previous experience required; however, relevant exposure within a similar environment will be advantageous.
Required Knowledge and Competencies
-
Understanding of clerical duties and administrative practices.
-
Ability to capture data, operate computer systems, and compile basic statistics.
-
Knowledge of the legislative framework governing the Public Service.
-
Familiarity with operational procedures within the relevant working environment.
Key Responsibilities
General Administrative Support
-
Record, organise, store, capture, and retrieve correspondence and operational data.
-
Maintain and update registers and statistical records.
-
Respond to routine enquiries.
-
Perform photocopying and faxing duties.
-
Distribute and collect documents or packages from stakeholders as required.
-
Maintain filing systems and manage incoming and outgoing correspondence registers.
-
Type letters and other documentation when necessary.
Supply Chain Support
-
Liaise with internal and external stakeholders regarding the procurement of goods and services.
-
Obtain quotations and complete procurement documentation for standard office supplies.
Personnel Administration Support
-
Maintain personnel records within the unit.
-
Coordinate travel and accommodation arrangements.
-
Assist with payroll administration and distribution of payslips.
-
Ensure proper allocation and management of assets and equipment.
Enquiries:
Ms H. Magengelele / Ms N. Palele
Tel: 043 604 7674 / 7539 / 7572 / 7504
Technical (e-recruitment) enquiries: www.ectransport.gov.za
Employment Equity:
In accordance with the Department’s Employment Equity targets, preference will be given to Coloured males and females, Indian males and females, White males and females, and persons with disabilities.
ADMINISTRATIVE CLERK (PRODUCTION): EPWP COORDINATION & MONITORING
Reference: DOT 35/02/2026
Salary: R228 321 – R268 950 per annum (Level 5)
Centre: Sarah Baartman
Minimum Requirements
-
National Senior Certificate (Grade 12).
-
No prior experience required; relevant exposure within a similar environment will be advantageous.
Required Knowledge and Competencies
-
Understanding of clerical and administrative duties and practices.
-
Ability to capture data, operate computer systems, and compile statistical information.
-
Knowledge of the legislative framework governing the Public Service.
-
Familiarity with workplace procedures applicable to the working environment.
Key Responsibilities
General Administrative Support
-
Record, organise, store, capture, and retrieve correspondence and data.
-
Maintain and update registers and statistical records.
-
Handle routine enquiries.
-
Perform photocopying and faxing duties.
-
Distribute and collect documents or packages from stakeholders as required.
-
Maintain filing systems and manage incoming and outgoing correspondence registers.
-
Type letters and other documentation when necessary.
Supply Chain Administrative Support
-
Liaise with internal and external stakeholders regarding procurement processes.
-
Obtain quotations and complete procurement documentation for standard office supplies.
Personnel Administration Support
-
Maintain personnel records within the unit.
-
Coordinate travel and accommodation arrangements.
-
Assist with payroll administration and distribution of payslips.
-
Ensure proper allocation and management of assets and equipment.
Enquiries:
Ms H. Magengelele / Ms N. Palele
Tel: 043 604 7674 / 7539 / 7572 / 7504
Technical (e-recruitment) enquiries: www.ectransport.gov.za
Employment Equity:
In line with the Department’s Employment Equity targets, preference will be given to Coloured males and females, Indian males and females, White males and females, and persons with disabilities.
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