Administration Clerk (Ref No: DIA/23/25/26) - Department of Defense

Administration Clerk (Ref No: DIA/23/25/26)

Salary: R237,453 – R279,708 per annum (Salary Level 05)

Location: Armscor Building, Erasmuskloof, Pretoria

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Minimum Requirements

Applicants must have a Grade 12 (NQF Level 4) qualification or an equivalent qualification. No previous work experience is required.

Key Competencies:

• Computer literacy, including Microsoft Word, Excel, and PowerPoint.
• Good written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Planning, organising, and coordination skills.
• Excellent interpersonal skills.
• Ability to work effectively both independently and within a team.
• Basic understanding of the Public Finance Management Act (PFMA) and Treasury Regulations relating to procurement and expenditure management.

Key Responsibilities

The successful candidate will provide administrative and clerical support to the division by:

• Recording, organising, storing, capturing, and retrieving documents, correspondence, and data.
• Updating registers, databases, and office statistics.
• Responding to routine enquiries from internal and external stakeholders.
• Photocopying, faxing, and distributing documents and packages when required.
• Maintaining an efficient filing system and document registers for incoming and outgoing correspondence.
• Typing letters, reports, and other official documents.
• Assisting with supply chain administration by obtaining quotations, completing procurement documentation, and coordinating the purchasing of office supplies.
• Monitoring and controlling office stationery stock.
• Maintaining the division's asset register.
• Providing personnel administration support, including maintaining leave records, attendance registers, and personnel files.
• Arranging official travel and accommodation for staff.
• Capturing and updating expenditure records.
• Verifying subsistence and travel claims before submitting them for approval.
• Managing telephone accounts and petty cash administration.

Enquiries

• Mr T.E. Bogopane: (012) 355 5435
• Mr M.W. Senama: (012) 355 5761

How to Apply

Applications must be submitted to:

Defence International Affairs Division
Private Bag X910
Pretoria, 0001

Alternatively, applications may be hand delivered to:

Armscor Building
Corner of Nossob and Boeing Street
Erasmuskloof, Pretoria

Or emailed to: diadiv@dod.mil.za

Closing Date

31 July 2026 at 16:00

Late applications, faxed applications, and applications received after the closing date will not be considered.

Important Information

The Department of Defence is committed to achieving employment equity and encourages applications from suitably qualified candidates whose appointment will support representivity in accordance with the Department's Employment Equity Plan.

Applicants must submit the new Z83 Application Form (effective from 1 January 2021), available from any Public Service Department or on the DPSA website. The form must be fully completed, signed, and dated, and accompanied by a comprehensive Curriculum Vitae (CV) detailing qualifications, training, competencies, knowledge, and work experience.

Only shortlisted candidates will be requested to submit certified copies of qualifications, identity documents, and other supporting documents before or on the interview date. Certified documents must not be older than six months.

Applicants applying for multiple positions must submit a separate Z83 application form and CV for each post. Applications submitted on an incorrect Z83 form, incomplete applications, or applications that do not comply with the prescribed requirements will be disqualified. If more than one post is listed on a single application form, only the first post indicated will be considered.

Photocopied or faxed application forms will not be accepted. Applicants wishing to withdraw an application must do so in writing.

Successful candidates will undergo comprehensive pre-employment screening, including:

• Criminal record verification.
• Citizenship verification.
• Qualification and employment verification.
• Financial and asset record checks.
• Social media screening where applicable.
• Security clearance and vetting.

Appointments are subject to obtaining the required security clearance. A negative security vetting outcome may result in the cancellation of the employment offer.

Shortlisted candidates will be required to complete two pre-entry assessments:

• A practical/technical assessment.
• An Integrity (Ethical Conduct) Assessment.

The results of these assessments will form part of the overall selection process. Candidates applying for Senior Management Service (SMS) posts will also complete a technical exercise, interview, and psychometric assessment where applicable.

Successful appointees will be required to disclose their financial interests within one month of appointment and will serve a 12-month probation period in accordance with the Public Service Regulations.

If you do not receive any communication within three (3) months after the closing date, please regard your application as unsuccessful. Due to the high volume of applications expected, only shortlisted candidates will be contacted. For further information regarding the advertised post, applicants should contact the enquiry persons listed in the advertisement.

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