Office Administrator

Company: Tynox Stone
Location: Spartan, Kempton Park, Gauteng
Salary: R12,000 – R16,000 per month
Job Type: Full-time

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Job Overview

Tynox Stone, a leading manufacturing company based in Spartan, Kempton Park, is seeking a proactive, organised, and detail-oriented Office Administrator to support the day-to-day administrative functions of the business. The successful candidate will provide administrative assistance across Human Resources, Health & Safety, Maintenance, and General Office Operations.

Key Responsibilities

Human Resources Support

• Maintain and organise employee files and documentation.
• Record minutes during meetings, disciplinary hearings, and staff discussions.
• Update employee records and employment contracts.
• Assist with payroll administration, including:
  • Timesheet management.
  • Out-of-town attendance records.
  • Medical certificate administration.
  • Overtime and travel confirmations.
• Prepare letters and general HR documentation.
• Retrieve and maintain employee clocking reports.
• Monitor attendance, absenteeism, and late arrivals.
• Maintain the daily staff attendance register.
• Support employee wellness and staff welfare initiatives.

General Administration

• Attend daily morning operational meetings.
• Scan and upload signed documents to the company server.
• Maintain organised filing systems for all departments.
• Provide general administrative support as required.

Health & Safety Administration

• Maintain and update Health & Safety master files.
• Ensure all appointments, registers, certificates, and compliance documents remain current.
• Arrange employee medical examinations and monitor renewal dates.
• Ensure vehicle and plant safety inspection checklists are completed and properly filed.
• Assist with Health & Safety reports and committee meetings.
• Work closely with the Stores Department to maintain PPE records and pricing information.
• Prepare COID documentation when required.
• Assist with compliance and regulatory record keeping.

Maintenance Administration

• Maintain maintenance records, schedules, and documentation.
• Coordinate vehicle servicing and equipment maintenance bookings.
• Assist with daily, weekly, and monthly maintenance checklists.
• Support the Maintenance Manager with fleet and plant administration.
• Monitor the validity of vehicle licence discs.
• Keep maintenance schedules and inspection records updated.

Minimum Requirements

• Grade 12 (Matric) or an equivalent qualification.
• Previous experience in office administration within a manufacturing or industrial environment will be advantageous.
• Proficient in Microsoft Office applications.
• Excellent organisational and record-keeping skills.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Professional, reliable, and able to work both independently and within a team.

Skills and Attributes

• Strong administrative and organisational skills.
• Excellent time management abilities.
• Problem-solving and multitasking capability.
• Ability to maintain confidentiality.
• Positive attitude with a willingness to learn.
• Strong interpersonal and teamwork skills.

What We Offer

• Competitive salary of R12,000 – R16,000 per month.
• Stable full-time employment.
• Opportunity to work within a growing manufacturing business.
• Supportive and collaborative working environment.

Work Location: In person – Spartan, Kempton Park, Gauteng.

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