Operations Administrator – Sandton

Company: Verminator
Location: Sandton, Johannesburg, Gauteng
Job Type: Permanent | Full-Time
Salary: R13,500 per month (Salary range: R12,500 – R15,000)
Start Date: Immediate

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About the Role

Verminator is looking for a highly organised and detail-oriented Operations Administrator to join its national operations team. This role is responsible for maintaining accurate operational records, monitoring stock and resources, tracking fuel usage, managing documentation, and supporting operational reporting across all branches.

Reporting to the Accounting Manager, the successful candidate will play a key role in ensuring operational data remains accurate, organised, and audit-ready.

Key Responsibilities

Stock and Resource Administration

• Monitor stock usage across national operations.

• Maintain accurate stock registers and inventory records.

• Track material consumption by branch and operational teams.

• Assist with stock reconciliations.

• Identify and report stock discrepancies promptly.

Data Capture and Reporting

• Capture operational data received from branches and field teams.

• Maintain accurate databases and operational records.

• Prepare weekly and monthly operational reports.

• Ensure data accuracy of at least 99%.

• Prevent reporting delays and maintain up-to-date records.

Documentation and Expense Management

• Collect and file fuel receipts, invoices, and supporting documentation.

• Maintain complete expense records.

• Ensure both digital and physical filing systems remain audit-ready.

• Follow up on outstanding or incomplete documentation.

• Maintain complete and accurate documentation.

Asset and Equipment Control

• Maintain national asset, tool, and equipment registers.

• Track the movement and allocation of company assets.

• Assist with stock and asset verification processes.

• Report missing or inaccurate asset records immediately.

• Ensure asset register accuracy remains above company standards.

Office Administration

• Maintain office and store administration records.

• Assist with stock counts and inventory checks.

• Keep filing systems organised and up to date.

• Support the smooth day-to-day administration of the Johannesburg office.

Reporting Support

• Prepare weekly operational reports.

• Compile monthly management reports.

• Assist the Accounting Manager with reporting requirements.

• Support audit preparation and data requests.

• Ensure all reports are submitted on time.

Minimum Requirements

• Grade 12 (Matric).

• Diploma in Administration, Business Management, Finance, or a related field will be advantageous.

• Minimum of 2 years' administration experience.

• Strong Microsoft Excel skills.

• Excellent organisational and time management abilities.

• High level of attention to detail and accuracy.

• Ability to work independently with minimal supervision.

• Strong written and verbal communication skills.

• Reliable, professional, and dependable work ethic.

Advantageous Experience

Candidates with experience in any of the following will have an advantage:

• Stock control or warehouse administration.

• Fleet management or fuel tracking.

• Logistics and operations administration.

• Technical or service industry administration.

• Bookkeeping or finance support.

• Facilities or maintenance administration.

Key Competencies

• Excellent attention to detail.

• Strong analytical and organisational skills.

• Ability to manage multiple priorities.

• High level of accountability and professionalism.

• Problem-solving ability.

• Process-driven and disciplined approach to work.

• Ability to maintain confidentiality.

• Strong teamwork and communication skills.

Performance Measures

Success in this role will be measured by:

• Maintaining data accuracy above 99%.

• Achieving complete and accurate documentation.

• Timely submission of all operational reports.

• Zero reporting backlog.

• Prompt reporting of operational exceptions.

• Maintaining asset register accuracy above 98%.

About Verminator

Verminator is a leading national pest management and environmental services company operating throughout South Africa. The company is committed to operational excellence, accountability, and delivering reliable service through structured processes and efficient resource management.

Salary: R13,500 per month

Job Type: Permanent, Full-Time

Work Location: Sandton, Johannesburg (On-site)

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