Starke Ayres: Administrative Assistant (Contract)

Employer: Plennegy (Pty) Ltd.
Company: Starke Ayres
Location: Kempton Park, Gauteng
Job Type: Part-time / Fixed-term Contract

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About Starke Ayres

Starke Ayres is a leading African specialist and global supplier of premium vegetable, flower and lawn seed varieties for both commercial growers and home gardeners.

The company is seeking an Administrative Assistant for a fixed-term contract position based in Kempton Park, Gauteng. The successful candidate will provide administrative support within the seed-testing laboratory and help ensure that processes related to seed sampling, seed testing and moisture testing run efficiently.

Key Responsibilities

Sample Receiving and Registration

• Verify sample information against registers and supporting documentation.

• Receive and register samples on the appropriate systems.

• Prepare documentation according to the required tests.

• Place samples in the correct containers for testing.

OIC Documentation and Sample Processing

• Complete OIC applications and return them to applicants.

• Register OIC seed lots and complete the required documentation.

• Receive OIC samples, record them and prepare them for the appropriate tests.

Results Calculation and Reporting

• Calculate germination results in accordance with ISTA requirements and applicable tolerances.

• Accurately record test results on the relevant registers.

Laboratory Reports and OIC Documentation

Laboratory Reports:

• Prepare laboratory reports when requested.

• Notify customers when reports are ready for collection.

OICs:

• Verify correct rounding of calculations.

• Prepare preliminary OIC documentation for confirmation.

• Notify customers when OICs are ready for collection.

Record Keeping

• Maintain accurate records relating to germination, purity, seed counts and moisture testing.

• Keep the laboratory register up to date.

• Maintain equipment registers and relevant files.

Storeroom Administration

• Monitor and maintain incoming and outgoing stock.

• Ensure appropriate records are kept for stock movements.

General Administrative Duties

• Respond to queries from Head Office and departments including Packing, Production, Export, Marketing and Quality Assurance.

• Perform other reasonable duties assigned by management to support the effective operation of the seed-testing laboratory.

• Maintain a professional and responsible approach when dealing with colleagues, customers and other stakeholders.

• Contribute to a positive image and reputation of the company.

Requirements

Applicants should meet the following requirements:

• Grade 12 / Matric – Essential

• At least 1 year of previous administrative experience

• Valid driver's licence

• Own reliable vehicle

• Good administrative and organisational skills

• Strong attention to detail and accuracy

• Ability to maintain accurate records and documentation

• Professional communication and customer-service skills

Ideal Candidate

The ideal candidate will be organised, detail-oriented and comfortable working with documentation, registers and laboratory-related administrative processes. Accuracy is particularly important because the role involves recording samples, test results, reports and other technical documentation.

The successful applicant should also be able to work responsibly, communicate effectively with different departments and complete assigned tasks within required timeframes.

How to Apply

If you meet the requirements and are interested in the Administrative Assistant (Fixed-Term Contract) position at Starke Ayres in Kempton Park, submit your application through the relevant recruitment channel.

Location: Kempton Park, Gauteng
Employment Type: Part-time / Fixed-term Contract

Applicants should verify the closing date, application procedure and latest vacancy details directly with the employer before applying.

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