Administration Trainee - EWC

Job Advertisement: Administration Trainee

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Location: Ekurhuleni West TVET College — Germiston Campus

Position Type: Temporary (18-Month Contract)

Reference Number: GERMT/03/2026

Closing Date: Monday, 08 June 2026

Remuneration: R4,500.00 monthly stipend

Commencement Date: Immediate / As soon as possible

Minimum Requirements

To be considered for this role, applicants must possess:

• A valid National Senior Certificate (Matric).

• Certificates for Level 2 - 4 in Generic Management.

Key Duties and Responsibilities

1. Student Records & Data Management

• Input student data into the QCTO portal and capture marks/attendance registers using ITS version 4.1.

• Update, maintain, and secure digital and physical student records and class lists.

• Manage online registrations, ensuring all compliance documents are uploaded, scanned, and forwarded to Head Office.

• Reset student portal login pins for accessing results, financial statements, and academic records.

2. Examination & Academic Administration

• Assist with exam invigilation schedules and overall examination administration.

• Distribute final exam permits and verify NCV final examination marks at the marking centre.

• Process and transfer term marks onto NCV final examination sheets.

• Facilitate the distribution of academic results, proof of registrations, certificates, and diplomas.

3. General Office & Campus Support

• Serve as a primary point of contact for students, parents, and stakeholders via email, phone, and in person.

• Coordinate communication channels between campus departments, lecturers, and students.

• Organize campus meetings, workshops, and training sessions.

• Manage office logistics, including stationery control, supply ordering, and basic financial admin (petty cash, quotes, and invoices).

Application Instructions

Important Note: Applicants must utilize the NEW Z83 form (effective 1 January 2021). Use of the outdated form will result in immediate disqualification.

Your application must include the following documentation (with certifications not older than 6 months):

1. A comprehensive CV featuring three (3) contactable references (including email addresses).

2. Original certified academic transcripts.

3. Original certified copies of your Matric certificate and Level 2–4 certificates.

4. An original certified copy of your Identity Document (both sides).

Employment Equity (EE) Target

People with disabilities are strongly encouraged to apply. The college highly encourages applications from the following designated groups: African (Male/Female), Coloured (Male/Female), Indian (Male), and White (Male/Female).

How to Apply

Applications can be submitted via email or physical delivery. Ensure your application clearly states the Post Title and Reference Number.

• By Email: Send your application in PDF format to GERMT-03-2026@ewc.edu.za

• By Hand / Courier: Ekurhuleni West TVET College (Germiston Campus), Cnr Driehoek and Sol Roads, Germiston, 1400.

General Terms

• Applications received after the closing date will not be evaluated.

• If you do not receive feedback within 60 days of the closing date, please consider your application unsuccessful.

• The College retains the right to withdraw this vacancy at its discretion.

Enquiries: Please contact Ms. T Peter at 010 023-3760.

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