Administrative Assistant (Fixed-Term Contract)

Administrative Assistant (Fixed-Term Contract)

Company: Starke Ayres (Plennegy (Pty) Ltd.)
Location: Kempton Park, Gauteng
Job Type: Part-time | Fixed-Term Contract

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Starke Ayres, a leading African supplier of premium vegetable, flower, and lawn seed varieties for both commercial growers and home gardeners, is seeking a detail-oriented Administrative Assistant to join its laboratory team in Kempton Park on a fixed-term contract.

Purpose of the Role

The successful candidate will provide administrative support to the laboratory, ensuring the efficient management of processes related to seed lot sampling, seed testing, and moisture testing while contributing to the smooth day-to-day operation of the laboratory.

Key Responsibilities

Sample Receiving and Registration

• Verify sample information against registers and supporting documentation.
• Capture and register incoming samples on the relevant systems.
• Prepare the necessary documentation for required laboratory tests.
• Sort and place samples into the correct containers for testing.

OIC Documentation

• Process OIC applications and return completed documentation to applicants.
• Register OIC seed lots and prepare all required records.
• Receive and register OIC samples for testing.

Results Processing and Reporting

• Calculate germination results according to ISTA standards and applicable tolerances.
• Capture and maintain accurate testing results in laboratory registers.

Laboratory Reports and OIC Certificates

• Prepare laboratory reports upon request.
• Notify customers when reports are ready for collection.
• Verify seed calculation rounding before issuing OICs.
• Prepare preliminary OIC certificates for confirmation.
• Inform customers when OIC certificates are available.

Record Management

• Maintain records for germination, purity, seed count, and moisture testing.
• Keep laboratory registers up to date.
• Maintain equipment registers and filing systems.

Storeroom Administration

• Monitor and control incoming and outgoing laboratory stock.
• Ensure the storeroom is organised and maintained.

General Administrative Support

• Respond to enquiries from departments including Head Office, Production, Packing, Export, Marketing, and Quality Assurance.
• Carry out additional duties assigned by management.
• Promote professionalism and uphold the company's standards and reputation at all times.

Minimum Requirements

• Grade 12 (Matric) certificate.
• At least 1 year of administrative experience.
• Valid driver's licence.
• Reliable transport.
• Strong organisational, communication, and administrative skills.
• Ability to work accurately in a fast-paced laboratory environment.

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