ADMINISTRATIVE CLERK

Reference Number: RECRUIT 2026/320
Directorate: National Prosecutions Services
Salary: R237 453 per annum (Level 05), excluding benefits
Centre: CPP: Thohoyandou

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REQUIREMENTS

Applicants must meet the following requirements:

• A Grade 12 (Senior Certificate) or equivalent qualification.

• Demonstrated ability to work independently while maintaining professionalism, accountability and credibility.

• Strong administrative and communication skills.

• Good report-writing abilities, with excellent verbal and written communication skills.

• Strong customer-service orientation and responsiveness.

• Excellent organisational, administrative and problem-solving skills.

• Good analytical and attention-to-detail abilities.

• Computer literacy, particularly in MS Word, MS Excel, MS Office Suite and Outlook.

• Sound document administration and record-keeping skills.

• Good writing skills and the ability to manage tasks and time effectively.

KEY DUTIES AND RESPONSIBILITIES

The successful candidate will be responsible for a wide range of administrative, case-management and data-related duties, including:

• Registering incoming dockets and scanning documents electronically.

• Communicating with Prosecutors regarding matters being handled.

• Capturing new cases on the Electronic Case Management System (ECMS).

• Providing case administration and document-management support.

• Responding to queries from Prosecutors and SAPS regarding case flow on the ECMS.

• Generating reports from the ECMS for statistical and reporting purposes.

• Ensuring that information received from court is updated on a daily basis.

• Maintaining the accuracy, completeness and integrity of information captured on the ECMS.

• Providing electronic or hard-copy dockets to the Defence when requested by Prosecutions.

• Making copies of charge sheets for finalised cases.

• Verifying court proceedings and information whenever required.

• Preparing information for capturing on the ECMS.

• Liaising with Prosecutors to obtain information and reconcile records on the ECMS.

• Receiving, compiling and processing statistical information.

• Maintaining and updating court statistics registers daily.

• Preparing various statistical sheets and reports.

• Extracting information and generating reports from the ECMS for submission to Supervisors as part of monthly reporting.

• Conducting data and statistics verification to ensure accuracy.

• Updating the electronic case register whenever additional information becomes available.

• Acting as a liaison between the NPA and SAPS to obtain urgent dockets and resolve issues involving dockets that cannot be retrieved from the ECMS.

• Communicating with NPA stakeholders, including witnesses, to remind them of court dates, consultations and case outcomes.

• Providing complainants with relevant case outcomes.

• Preparing, maintaining and organising files.

• Releasing authorised documents to relevant interested parties.

• Providing a high level of administrative support to the office.

• Establishing and maintaining an efficient and well-organised administrative system.

• Performing a variety of administrative duties in support of line functionaries.

• Carrying out any other duties assigned by the Supervisor or Manager.

ENQUIRIES

Contact Person: Thuba Thubakgale
Telephone: (015) 045 0285

HOW TO APPLY

Applications should be submitted via email to:

Recruit2026320@npa.gov.za

ADMINISTRATIVE CLERK

Reference Number: RECRUIT 2026/302
Directorate: National Prosecutions Service
Salary: R237 453 per annum (Level 05), excluding benefits
Centre: DDPP: Durban

REQUIREMENTS

Applicants must meet the following requirements:

• A Grade 12 (Senior Certificate) or equivalent qualification.

• Demonstrated ability to work independently with professionalism, accountability and credibility.

• Excellent communication and administrative skills.

• Strong report-writing abilities, together with good verbal and written communication skills.

• A strong customer-service focus and the ability to respond effectively to queries and requests.

• Excellent organisational and administrative skills.

• Good problem-solving and analytical abilities.

• Computer literacy, including proficiency in MS Word, MS Excel, MS Office Suite and Outlook.

• Ability to work flexibly and adapt to changing work requirements.

• Good document administration and record-keeping skills.

• Strong writing skills and effective task and time-management abilities.

DUTIES AND RESPONSIBILITIES

The successful candidate will be responsible for providing comprehensive administrative and operational support to the office. Duties will include:

• Providing high-quality administrative support to ensure the effective functioning of the office.

• Establishing and maintaining an efficient and well-organised administrative system.

• Performing a wide range of general and specialised administrative duties.

• Drafting correspondence for members of the public, other organisations and government departments.

• Liaising with the administration section on matters relating to the day-to-day administrative operations of the office.

• Providing administrative support to legal staff in areas including finance, logistics and human resources.

• Delivering mail and faxes within the office and providing general administrative services.

• Performing filing, photocopying, faxing, receiving and dispatching of documents.

• Providing administrative support relating to court proceedings.

• Assisting with the effective preparation and management of court rolls.

• Compiling and submitting monthly reports and statistical information.

• Providing case-record management and administrative services.

• Performing any other relevant duties assigned by the Supervisor or Manager.

ENQUIRIES

Contact Person: Phiwayinkosi Nhlengethwa
Telephone: (031) 334 5003

HOW TO APPLY

Applications should be submitted via email to:

Recruit2026302@npa.gov.za