Library Assistant – National Prosecutions Services

Library Assistant – National Prosecutions Services

Reference number: RECRUIT 2026/342
Salary: R237 453 per annum (Level 05), excluding benefits
Location: DPP: Pietermaritzburg
Closing date: 19 October 2026

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Requirements

Applicants must have a Grade 12 certificate or an equivalent qualification and demonstrate the ability to work independently, professionally, accountably and credibly.

Candidates should possess:

• Computer literacy in Microsoft Word, Excel, PowerPoint and Outlook.

• Excellent planning, organising and administrative skills.

• The ability to work independently, perform under pressure and work extended hours when required.

• Integrity, reliability, tolerance and determination.

• Knowledge of bibliographic information for published works.

• An understanding of library service policies and procedures, Supply Chain Management procedures, and departmental policies and procedures.

Key Responsibilities

The successful candidate will:

• Provide administrative support to the library.

• Prepare materials received from suppliers for exhibitions and arrange the return of unselected items.

• Order, procure and process library materials in accordance with Supply Chain Management and asset management requirements.

• Select and prepare materials for processing.

• Receive processed items and link them to catalogue records on the system.

• Check that labels correspond with the relevant bibliographic information.

• File returned library materials and assist with stock preparation and stocktaking.

• Support collection development activities.

• Search bibliographic databases for catalogue records and sort and prioritise items for cataloguing.

• Sort returned materials for filing, disposal, repair or binding, as required.

• Prepare lists of new items and dispatch them for collection.

• Update SLIMS records with accurate asset allocation information.

• Manage short-term loans of special collections and audiovisual materials.

Enquiries

Contact person: Ethel Mokgoko
Telephone: (033) 392 8761

How to Apply

Email your application to Recruit2026342@npa.gov.za.

Submit only:

• The current Z83 application form.

• A comprehensive CV containing detailed information about your experience.

The Z83 form is available from any Public Service department or the DPSA website. Applicants must use the form introduced on 1 January 2021. Applications submitted using the old form, or without the required documents, will be disqualified.

Your application must reach the NPA on or before 19 October 2026. Late applications will not be accepted or processed.

Important Application Information

Supporting documents: Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents. Human Resources will communicate these requirements, and documents must be submitted on or before the interview date.

Foreign qualifications: Shortlisted applicants with foreign qualifications must provide a SAQA evaluation report. Applicants are responsible for arranging the evaluation and supplying proof.

Email attachments: Documents must not be password-protected. ZIP files will be blocked. The NPA cannot accept responsibility for server delays.

Acknowledgement of receipt: The NPA uses an electronic system to handle emailed applications. Do not contact the NPA immediately after submitting your application to confirm receipt. If you have not received an acknowledgement within one week after the closing date, you may contact the NPA.

Application outcome: The NPA reserves the right not to fill the position. If you have not received a response within six months of the closing date, please consider your application unsuccessful.

Screening and Appointment Conditions

Successful candidates will be subject to security clearance at a minimum level of Confidential. Appointment will remain provisional until clearance has been issued.

Fingerprints will be taken on the interview date, and shortlisted applicants’ social media accounts may be reviewed during verification. A valid driver’s licence will be required where applicable.

All shortlisted candidates, including those applying for Senior Management Service (SMS) positions, must complete:

• A practical exercise.

• An integrity assessment evaluating ethical conduct.

Additional Conditions Applicable to SMS Positions

SMS applicants are subject to additional requirements, including a lifestyle audit, a technical exercise and an interview. Following the technical exercise and interview, a maximum of three candidates will undergo psychometric assessments covering cognitive capabilities, behavioural preferences, emotional intelligence and integrity.

For SMS appointments made under the Public Service Act, candidates must submit the National School of Government’s Certificate for Entry into the SMS before appointment. Appointments under the NPA Act are exempt from this requirement.

Further information is available on the National School of Government website.

Please note: The NPA does not pay resettlement costs.