Data Capturer (MIS) – Maluti TVET College

Data Capturer (MIS) – Maluti TVET College

Reference number: MALUTITVET/MAIN001/2026
Appointment type: Council-paid, 12-month contract
Salary: R201 093 per annum (Level 04)
Location: Maluti TVET College, Main Campus
Closing date: 23 October 2026 at 13:00

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Requirements

Applicants must hold an NQF Level 4 or 5 qualification, a Grade 12 certificate or equivalent, or an NCV Level 4 qualification.

Candidates should have knowledge of:

• Data capturing, computer literacy and information management.

• Office management, COLTECH, data warehouses and applicable IT prescripts.

• The Skills Development Act, Public Service Regulations, Public Service Act and Labour Relations Act.

Required skills and attributes include administration, planning and organising, financial management, report writing, communication, interpersonal relations, problem-solving, analytical thinking, client service, project management, team leadership and people management.

Key Responsibilities

The successful candidate will be responsible for:

• Capturing information from existing records into systems, databases, tables and spreadsheets.

• Processing student registrations, recording payments and issuing student numbers.

• Capturing enrolment forms during registration periods.

• Capturing ICES, ISAT and final marks, recording student absences and submitting captured marks to the EMIS Officer.

• Identifying and resolving missing information, discrepancies and data-entry errors.

• Reviewing and validating records to ensure data accuracy and integrity.

• Arranging the courier delivery of external examination papers to DHET.

• Receiving marks from Heads of Department and obtaining mark sheets and examination timetables from DHET.

• Completing hard-copy mark sheets and making copies for use as attendance registers at examination venues.

• Providing mark sheets to lecturers at internal marking venues.

• Updating registers and statistics and submitting the required data.

• Issuing proof of registration, student cards, statements of results and certificates.

• Performing regular data backups and maintaining accurate system records.

• Keeping records and files organised, secure and up to date.

• Filing student records alphabetically for each registration period.

• Providing information to relevant college components.

• Emailing schedules of results to campus heads, Heads of Department and senior lecturers.

• Retrieving results and distributing information to the appropriate recipients.

Enquiries

Contact person: NJ Ntsela
Telephone: (058) 303 1732

How to Apply

Applications may be submitted by post, hand delivery or email.

Postal address:
Human Resource Management
Maluti TVET College, Corporate Office
Private Bag X33
Bethlehem
9700

Hand-delivery address:
Maluti TVET College, Corporate Office
Corner of High and Broster Streets
Bethlehem
9700

Email: hrrecruitment@malutitvet.co.za

Email applications must be submitted in PDF format as one attachment. Include the relevant job title and reference number in the email subject line.

Application Requirements

Applications must quote the relevant reference number and include:

• A completed Z83 application form, effective from 1 January 2021.

• A detailed curriculum vitae.

The Z83 form is available from any Public Service department, Maluti TVET College’s Corporate Office or the college’s official website: www.malutitvet.co.za.

The form must be signed, initialled and dated. Sections A, B, C and D must be completed in full. For Sections E, F and G, applicants may write “Refer to CV” or “See attached” where space is limited. However, the question in Section F concerning conditions that prevent reappointment must be answered.

Copies of qualifications and other supporting documents are not required when applying. Only shortlisted candidates will be asked by Human Resources to submit certified documents on or before the interview date.

Foreign qualifications must be accompanied by a SAQA evaluation report. Immigrant applicants must obtain the necessary work permits before assuming duty.

Late applications and applications that do not meet the stated requirements will not be considered. Failure to submit the required application documents will also result in the application being excluded.

Selection and Employment Conditions

Maluti TVET College is an equal opportunity and affirmative action employer. Preference will be given to candidates whose appointments improve representation in terms of race, gender and disability. People with disabilities are encouraged to apply.

Correspondence will be limited to shortlisted candidates. If you have not been contacted within 60 days of the closing date, please consider your application unsuccessful.

All shortlisted candidates, including candidates for Senior Management Service positions, will undergo two pre-entry assessments:

• A practical exercise assessing suitability against the position’s technical and general requirements.

• An integrity assessment evaluating ethical conduct.

Suitable candidates will also undergo personnel suitability checks, including criminal record, citizenship and credit checks, as well as qualification and employment verification.

Successful candidates may be required to work at other locations as reasonably required by the Department and the college. Maluti TVET College reserves the right to withdraw the advertisement.

Applications close on 23 October 2026 at 13:00.