YES4Youth Programme – Front Office Coordinator

YES4Youth Programme – Front Office Coordinator

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Company: Ctrack
Location: Centurion, Gauteng
Stipend: R5 000 per month

Overview

Ctrack, in partnership with the Youth Employment Service (YES), is dedicated to empowering South African youth by creating meaningful workplace opportunities. This initiative aims to reduce unemployment by equipping young individuals with practical skills and valuable work experience, improving their chances of long-term employment.

Why Join Ctrack?

Ctrack is a forward-thinking organisation that focuses on innovation, adaptability, and future-driven solutions. Joining Ctrack means becoming part of a team that embraces challenges, anticipates trends, and continuously evolves to stay ahead.

Role Purpose

The YES4Youth Front Office Coordinator (Invoicing Support) role provides administrative assistance to the Invoicing Team. The successful candidate will be responsible for processing technician job submissions not captured through the invoicing system and following up on outstanding purchase orders.

This role serves as a key liaison between the Invoicing Team, Service Control, Technicians, Credit Control, and Sales to ensure all required documentation is obtained for timely invoice completion.

Minimum Requirements

• Must be an unemployed youth (18–29 years)

• Must not have participated in the YES programme before

• South African citizen

• Reside near Centurion

• No criminal record

• Must be available to start on 1 May 2026

• Minimum qualification: Grade 12

• Relevant qualification will be advantageous

Programme Duration

• 12 months

Key Responsibilities

1. Case Reports

• Review case reports and identify missing invoice numbers

• Confirm submission of technician worksheets

• Follow up on outstanding documentation

2. Purchase Orders

• Track and resolve outstanding purchase order queries

• Verify completeness and accuracy of documents

• Submit finalised documents for invoicing

3. Pro Forma Invoices

• Assist in generating pro forma invoices on the ERP system

• Share invoices with relevant teams for PO processing

4. Invoicing Support

• Assist with invoicing for upgrades, renewals, and de-installations

• Ensure accuracy before capturing data on the system

Advantageous Qualifications

• Certificate or Diploma in:

  • Accounting

  • Financial Administration

  • Bookkeeping

  • Business or Office Administration

  • Supply Chain / Procurement

• ERP or accounting systems training (e.g., SAP, Sage, QuickBooks)

• Intermediate to advanced Excel training

Key Skills & Competencies

• Strong numerical and analytical skills

• Intermediate Excel skills (VLOOKUP, pivot tables, formulas)

• Attention to detail and high level of accuracy

• Good communication (written and verbal)

• Ability to work across multiple teams

• Strong organisational and multitasking skills

• Fast learner with adaptability to new systems

Additional Skills

• Accurate data capturing

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Familiarity with invoicing or ERP systems (advantageous)

• Good digital communication skills

Core Competencies

Administrative:

• Time management

• Document preparation and reporting

• Managing multiple follow-ups

Interpersonal:

• Teamwork and collaboration

• Clear communication

Problem-Solving:

• Identifying discrepancies

• Resolving issues such as missing or incorrect information

Closing Date

23 March 2026 at 16:00

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